Cundall are leading the way in the provision of creative, sustainable design solutions, and in order to keep up with the demands of the organisation, require an organised, collaborative, and dedicated Document Controller/Office Administrator to assist our team of multi-disciplined engineers in our Singapore Office.
In line with the continuing growth of our business in Asia and internationally, we now wish to appoint a Document Controller/Office Administrator to join our busy team in our Singapore office who will take responsibility for the quality control and organisation of incoming and outgoing documents for projects based in Asia and overseas. The role includes assisting with the filing and logging of incoming project documents, uploading/down loading design information to and from External Common Data Environments (CDE’s) and working with Internet based Collaboration Software (Asite, Buzzsaw, 4Projects, others).
You will also be expected to produce reports, letters, schedules, specifications, bid/fee proposals, as well as diary management, minute-taking and dealing with general enquiries via telephone, email and in person.
You will also act as a main point of contact for clients, consultants and internal management for project information, auditing and sourcing, and will ensure all information complies with our project protocol and standards. You will be the point of contact for ad-hoc administration, arranging meeting room(s) for meetings, seminars, and interviews etc.
With proven practical administration within a fast-paced and complex organisation, you have accumulated excellent Microsoft Office skills, particularly with MS Word, and also possess a highly organised and proactive approach to your work. You are used to working on multiple priorities and to tight deadlines – making use of your initiative, self-motivation and effective communication skills.
You will have practical experience of utilising a mainstream Electronic Document Management Systems (EDM) within an engineering consultancy and have a solid grounding in the core requirements of what it takes to be a highly effective Document Controller in this type of environment.
You have exceptionally high standards when it comes to attention to detail, and pride yourself on being organised, thorough and collaborative in your approach to tasks.
Cundall values equality and diversity, and welcomes applications from candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Please note that this advert could close earlier than advertised, so applicants are encouraged to apply at their earliest convenience to ensure consideration.